Travel Grant

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Travel Application

Please take a look at the Travel Award Guidelines (presented at the General Assembly Meeting on September 10, 2008) before you submit your application.

RESEARCH SYMPOSIUM WINNERS! If you are a 1st place graduate student winner of the 2009 Research Symposium please follow the procedure detailed below to apply for your $750 travel award to support travel to present their research work at a national or international conference between now and the end of Spring 2010. The funding for the $750 travel awards has graciously been provided by the Vice-President of Research and Technology Transfer.

GPSGA Travel Awards are for current OSU graduate students and are meant to assist in the costs associated with travel for students presenting their own research at a state, regional, national, or international meeting/conference, etc.

Your major advisor or department head must sign the Travel Award application form. Any other sources of funds received towards this application should be reported and proper documentations provided.

The travel application consists of two stages. An online application and a hard copy application. Using the online application we collect data including your personal contact information, conference information, expense report etc. In the hard copy application you would be required to fill in some sensitive information such as your CWID and SSN. We need these sensitive information for IRS tax reporting purposes. You and your advisor would also have to sign the hard copy application.

All the required documentation such as receipts and a copy of the confirmatory email may be mailed to:

Graduate and Professional Student Government Association
ATTN: Finance Committee
060 Student Union
Stillwater, OK 74078

Click here to download the hard copy application.

Please be aware that incomplete application will be automatically rejected. Incomplete applications include application without proper receipts for the amount requested.

The application deadline for the travel award are as shown in the table below. If your presentation is in between the start date and end date in the table, then your deadline for submitting the application is before the date provided in the table. Both the hard copy and online application should be submitted before the deadline date.

We process applications in a batch. Typically checks will be disbursed within four to six weeks from the application deadline.

Personal Information

First Name: *

Enter your first name

Last Name: *

Enter your last name

Department/Student Organization: *

Enter the department name or the graduate student organization you belong to. Only those belonging to the departments/organizations that have their representatives regularly attending the general assembly meeting will be eligible for the travel award. In case you do not know which organization that you belong to please contact us.

Address: *

Please enter your home address here. Do not enter your school address or your department address. We need your home address for IRS tax purposes.

E-mail Address: *

Enter your primary e-mail address

Phone Number:

Enter your contact number

Citizenship: *

	Yes	No
Are you a US Citizen?

Funds for GPSGA travel award come from different sources and we need to know if you are a domestic or an international student to fund your using the appropriate source.

Research Symposium Award Eligibility: *

	Yes	No
Did you receive an award for 1st place during the 20th Annual OSU Research Symposium?

1st place graduate student winners of the 20th Annual OSU Research Symposium (Feb 18th-Feb 20th) are eligible for up to $750 to support travel to present their research work at a national or international conference between now and the end of Spring 2010. The funding for the award has graciously been provided by the Vice-President of Research and Technology Transfer.

Conference Information

Conference Title: *

Please enter the complete conference name

Conference Type: *

	State	Regional	National	International
Conference Type

Presentation Title: *

Please enter the title of your presentation at the conference

Presentation Type: *

	Oral	Poster	Panel	Other
Type of Presentation

Select the type of your presentation. Travel awards are for students who present and are not typically for those who attend a conference.

Presentation Date: *

Enter the date of your presentation.

Expense Information

Registration Fee: * $

Enter the conference registration fee

Lodging Expense: * $

Enter the lodging expense such as Hotel or Hostel. Please include the amount that you incurred and not the total amount you paid i.e., total expense divided by the number of persons shared the room.

Travel Expense: * $

Enter the total amount that you incurred by travelling to the conference. These may include air fare, rail fare, taxi, rental car or mileage.

Other Expenses: $

You may enter any other appropriate expense here. Please make sure to send the appropriate receipt for the expense. Kindly do not include expenses that were made for dining here.

Additional Funding Received

Other Funding Sources:

Please include information about the funding that you received for this presentation. Multiple sources may be separated by commas.

Total Funding Received: $

Enter the total amount of funding received from various sources for this presentation.

Advisor Contact Information

Advisor Name: *

Enter your advisor name. Please note that your advisor has to sign the hard copy application.

Title:

Enter your advisor's title here

Email: *

Enter your advisor's email address

Phone Number:

Enter your advisor's phone number

Accept terms: *

I have read the terms listed below

I decline to accept these terms and please do not consider my application

I have read and understood all instructions and requirements for the travel grant. I understand that I need to submit all the receipts for the requested amount. I also need to submit the paper copy of the travel grant application with all the required signatures. Failure to submit any of the above mentioned documents will automatically result in my application being rejected. All information provided is accurate to the best of my knowledge.

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